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AUSI’s commitment to individual rights includes commitments to the appropriate collection, storage, and use of information, and to the protection of the privacy of personal information. In undertaking our normal business of providing quality teaching and learning, the Institute collects, stores, and uses personal information. While we treat this information with the highest standards of confidentiality and privacy, there are occasions when we may disclose this information to third parties where required by law, or where necessary for the conduct of our business. The overall responsibility for privacy in the Institute resides with the Executive Directors. The responsibility for day to day management has been delegated to the Academic Manager. The Academic Manager is the first point of contact for the public on privacy matters including general information, requests to access and/or amend personal information, and for internal review and resolution of complaints. Legislative Requirements The Institute's Privacy policy has been developed in accordance with the Laws of Kenya. Personal Information Personal information is defined as any information that would allow an individual to be identified, for example their name, age, or physical characteristics. Personal information can be an opinion, which need not be true, or anything from which the person's identity could be reasonably ascertained. Personal information can be stored on a variety of media such as paper, electronic database, photographic and video image, and digital form. Privacy of personal information does not apply where there is a statutory basis for the collection, storage, use and disclosure of personal information. The Institute collects, stores, and uses personal information to administer a variety of business related and administrative tasks. Individuals can obtain information regarding access to their personal information documents by contacting the Academic Manager. Records may relate to persons with a current, a former, or a prospective relationship with the Institute. In general, the Institute will not use or disclose personal information unless the person about whom the information was collected is aware of, or has consented to, that use or disclosure. However, the Institute may use or disclose personal information where required by law, or where it is necessary for certain types of law enforcement, or where it is necessary to protect against a serious and imminent threat to a person's life or health. Procedure to Gain Access to Personal Information Individuals can obtain information about personal information which the Institute may hold about them, and can request access to that information by contacting the Academic Manager. Individuals can also contact the Academic Manager to request an amendment to the personal information held by the Institute about them. Requests may be made by letter or by e-mail. Storage and Security of Personal Information The Institute shall ensure that personal information is protected by such security safeguards as it is reasonable in the circumstances to take, against loss, against unauthorised access, use, modification or disclosure, and against other misuse. If it is necessary for personal information to be given to an authorised person, everything reasonably within the power of the Academic Manager is done to prevent unauthorised use or disclosure of personal information contained in this record. Destroying of Personal Information The Institute will take all reasonable steps to destroy hard copies of personal information that it no longer needs. Destruction of personal information will be by secured means. The Institute does not consider garbage disposal as a secure means of destruction. Shredding is the preferred method. |
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- Australian Studies Institute
- Centro House, Westlands
- PO Box 25520 - 00603
- Nairobi, Kenya
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